Hi! I’m John Fonte, a Software Engineer at accesso. I build custom websites like Hybrid and M-Fly.


Trello: A powerful organizational tool

Trello is a piece of software built to be more powerful than your average to-do list. With Trello, visual design and interaction is very smooth and feels natural. Reorganizing your tasks is so much easier than separate to-do lists. Anything you want to get done can be organized just how you want. This leaves a lot of room for error, but I’ll give you some tips to get started. As an individual user, all of your Trello content is your own. This means you need to set it up to be the most efficient thing for you. If you are paging through a list of far-off tasks to get to a task that will take 5 minutes, Trello is not working for you as an effective tool. Keep tasks short and achievable.

To me, archiving is the equivalent of “out of sight, out of mind”. Once I archive something, I forget about it. If it’s important, I’ll think of it again and add it to the board. If not, it really is finished and you don’t need to see it. I trust myself more and more often to think of things that need doing in a timely manner.

Working with a team

If you’re using Trello as a team, things change. You need to interact with others, showing them you’re completing work in a way they can measure. Like before, make tasks small and achievable. But this time, don’t archive them - put them on a “Done” list with your name attached!

When I work with a team, I follow one of two structures. The first is to have one list for each person, an “unassigned” list, and a “done” list. Anything really far in the future goes at the bottom of the “unassigned” list, or gets left off entirely. This makes it efficient for each team member to look at the board and immediately see what they need to do. The second structure I might follow is to have a list for each deadline, and assign members to tasks within a deadline list. When the deadline passes, move unfinished cards forward and make sure to reassign as necessary.

How Trello is changing my life

I’ve been using Trello for about a month now, and it’s helping me stay on task more than note-taking or anything else really could. My mind is less cluttered because I have a place for my thoughts, and that place is easy to clean up by just doing things. Here’s exactly how I use Trello to stay on top of things.

Planning Board

Goals Board

Freelance Work Board


Use any method of organization that accelerates your progress towards your personal goals! If you use Trello:

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